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Free tool for facility owners

Know what your care facility actually earns

Most RCFE owners can name their rate and their rent, but not their margin — and almost nobody knows the occupancy they need to break even. Your beds, your rate and the bills you actually pay will tell you both, in about a minute.

Your home

Change anything that does not match your home, then work out what it comes to.

What your licence allows.

How many of those beds are filled.

Per resident, including care-level add-ons.

What it costs to run

Add the bills your home actually pays. Mark each one per month if you owe it whether a bed is filled or not, or per resident if it arrives with the resident — that is what decides your break-even.

Or add:

$12,500 a month in fixed costs, plus $600 for every resident.

Nothing is saved and nothing is sent anywhere until you ask for the report.

An estimate, not an accounting statement. It covers only the costs you enter, and it excludes debt service, depreciation, owner draws and taxes unless you add them yourself. It also assumes every occupied bed pays the same rate. Review it with your accountant before making a decision on it.

How it works

Three steps, no signup

Enter your numbers

Beds, residents, your average rate, then the bills your home actually pays — add, rename or remove any of them. It starts filled in with a typical six-bed home, so change what does not match yours.

See where you stand

Net income, margin, the occupancy you need to break even, and what every empty bed is costing you each month.

Get it in your inbox

We email you a one-page PDF with the full breakdown and the figures it was built from — the version your accountant can actually check, somewhere you can find it again.

About the numbers

How is break-even calculated?
Everything you marked as a monthly cost, divided by what one resident contributes after their own per-resident costs. The result is rounded up, because half a resident does not pay rent.
What is the difference between per month and per resident?
A per-month cost is owed whether a bed is filled or not — rent, insurance, utilities, and usually staffing. A per-resident cost arrives with the resident and leaves with them, like food and supplies. Only that difference decides your break-even, which is why it is the one thing the calculator asks you to mark.
Why is staffing usually a monthly cost?
In a six-bed home the schedule is written to your licence, not to your census: the caregiver is on shift whether the sixth bed is filled or not. Treating staffing as variable is what makes a spreadsheet promise a profit that never arrives. You can still mark it per resident if that is genuinely how you staff.
What does the calculator leave out?
Whatever you do not enter. Debt service, depreciation, owner draws and taxes are not there unless you add them as expense lines yourself. It also assumes every occupied bed pays the same rate, which is why it is an estimate rather than an accounting statement. Review it with your accountant before making a decision on it.
Do you keep my numbers?
Not unless you ask for the report. The figures on screen are calculated and discarded. When you ask us to email it we keep what you entered along with your name and email, so we can send the report and follow up about listing your facility.

One month estimated. Every month tracked.

Owners listed on RCFE Connect follow their real numbers resident by resident, alongside the families viewing and enquiring about their home.

List your facility